Shortcuts - Workflowy support

Workflowy knowledge base

Shortcuts

When to use

Shortcuts in Workflowy are custom text codes you assign to any bullet or saved search - like wm1 for “Weekly Meeting” or rd for “Reading List.” Once set, just type the shortcut into the Jump-To menu and go straight there. It’s the fastest way to navigate your outline, move or mirror content, and stay in flow - no scrolling, no searching, just instant access.

Quick capture

Quick capture lets you instantly capture snippets of text or links in an inbox item. This currently only works in the desktop app.

Capture text

1. Win+Alt+N (Windows) or Opt+Cmd+N (Mac)
2. Paste the text or link you want to capture
3. Press save

Enable or disable quick capture

You can enable and disable the quick capture keyboard shortcut from the window settings (location depends on your operating system).

1. Find the 'Window' settings for the Workflowy app
2. Toggle the. 'Quick Add Shortcut' option
3. The app will restart with the setting change

Works well with...

Templates → Assign shortcuts to your most-used templates so you can insert structured outlines (like “Meeting Notes” or “Blog Draft”) without hunting for them.
Move To / Mirror To → Pair shortcuts with the Move To or Mirror To commands to instantly send or mirror items into preset destinations, like your Inbox, Archive, or a shared Team Space section.
Saved searches → Attach shortcuts to filtered searches (like #today tasks or is:todo) to bring up live, context-aware dashboards with a single keystroke.