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Virtual event planner

Make your next virtual event a massive success with this fractal template

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Workflowy

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About this Template

Handling virtual events is no less complex than in person ones. This virtual event planner template will make sure you're able to keep track of everything and pull off a great event.

This template has many sections so we'll mention most which are self-explanatory and focus on the most important ones.

  • Overview - Basic details about your event
  • Assets - Place to put common assets like thumbnails, videos and images

The partners section lets you easily keep track of each partner that will be involved in the production of the event. It's critical to keep track of any assets they'll be providing and making sure they deliver them to you long before the event takes place.

The speakers section provides a basic template to track all your speakers, what they'll be presenting on, for how long and in what format. You can then use this information to make your website event directory.

  • Budget - A section to keep track of the main costs for the event like software licences, speaker's fees, and any money you'll be investing in ads to promote the event.

The marketing section is a fractal board to make the process of laying out all the different assets and ads easier. Simply create a card for each of the pieces of content that you'll produce for the event. This can be blog posts, emails, social posts, ads, etc.

The agenda section serves as the main dashboard to schedule and track all the individual sessions that make up your event. Having each column represent a day makes it easier to visually plan which session will go where and when.

How to use the template

The bullet journal template has two main sections, the calendar, and the monthly '⏳ Future' sections.

The calendar - A long list of months with each month containing the days for that month. You'll add your tasks, notes and events under each day.

The future logs - Each month has a '⏳ Future' section that serves as a placeholder for activities that should be completed during that month but do not yet have a specific date.

The monthly log allows you to view all the events for a given month. You create this view by clicking on the bullet for the current month and then clicking on the star ⭐️ to save that view in the left hand sidebar.

The daily log allows you to quickly jump to today and work on the day's tasks and events, and add notes. You create this view by searching for 'Today' in the menu bar and then clicking on the star ⭐️ to save that view in the left hand sidebar.

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