Tags and mentions

Use tags and mentions to organize related content across Workflowy.

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Tags connect related items without requiring them to live in the same part of your outline. Mentions use the same @ entry point to notify a collaborator and draw their attention to a specific item.

Add a tag

You can add tags anywhere in Workflowy. Tags allow you to quickly filter items. You can use the # or the @ symbol to create tags, and you can add as many tags as you like to an item.

  1. Type # or @
  2. Type the rest of the tag
  3. Workflowy suggests tags you have used before.

Filter using tags

You can use tags to quickly filter items, and you can filter items with multiple tags at once. You can also search for tags in the search bar.

  1. Locate a tag you want to filter in your account
  2. Click on the tag to filter it
  3. Click the tag again to stop filtering

Mention a collaborator

Inside a shared item, type @ and choose a person from the suggestions. Workflowy notifies that person and links the mention to the relevant item.

Mentions are useful for assigning a task, requesting a review, or drawing attention to a change. For conversations and replies, see Comments.

Up next
Date tags
Add dates to your content and find what is coming up.