Email to Workflowy

Email thoughts, notes, or links straight to Workflowy without opening the app.

View as Markdown

When to use

Use Email to Workflowy when you want to capture something without switching apps. It keeps incoming ideas and information with the rest of your Workflowy content.

Create a unique email address for destinations such as Today in your Workflowy Calendar, Inbox, or any node with a Shortcut. Email sent to an address is added to that destination.

The feature works with shared nodes and is free for all users.

Workflowy provides three default email destinations: Today, Tomorrow, and Next Week. These items are created the first time you email them. Supported Markdown is displayed correctly in your account.

Create a unique email address

Give an item a Shortcut to make it appear in your email destination list. Without a Shortcut, you can email only the default locations: Today, Tomorrow, and Next Week.

  1. Open the Email to Workflowy settings page.
  2. Select Enable to give the item a unique Workflowy address.
  3. Send an email to this address from an approved sender.

You can reset the unique email address at any time.

Approve a sender

Only approved email addresses can send content to your unique Workflowy addresses. This prevents unapproved senders from adding content to your account.

You can remove an approved sender by selecting Remove.

  1. Open the Email to Workflowy settings page.
  2. Scroll to the bottom of the page.
  3. Enter an email address.
  4. Select Approve sender.
  5. Send emails from the approved address to your unique Workflowy addresses.