Zapier

Send content from other apps into Workflowy with ready-made Zaps.

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When to use

Zapier automatically sends content from other apps into Workflowy. You can make your own Zaps or use the ready-made templates below.

Note Zapier currently supports only sending content to Workflowy, not reading from Workflowy and sending to other apps.

Steps to set up

  1. Pick a template below and click 'Use this Zap', or create a new Zap in Zapier.
  2. Finish the trigger step for the app sending content to Workflowy.
  3. When Zapier asks to connect Workflowy, open workflowy.com/api-key, generate an API key if needed, and copy it.
  4. Paste the API key into Zapier's 'Connect' pop-up
  5. Choose a save location. Leave it blank for Workflowy Home, or paste a Workflowy bullet URL.
  6. Map app fields to Workflowy Title and Note, test the Zap, and publish it.

Keep your API key private. It gives access to your Workflowy account and will continue working unless you delete or regenerate it.

Starter Zaps

Gmail emails

Forwards incoming Gmail messages to Workflowy via a custom Zapier email address.

Use this Zap

Setup this Zap

  1. In Zapier, choose or create a custom Zapier email address for the trigger.
  2. Send a test email to that address so Zapier can read the sample message.
  3. Set Workflowy Title to 'Subject - Body Plain'.
  4. Set Workflowy Note to 'From'.
  5. In Zapier, set and copy your custom Zapier email address.
  6. In Gmail, go to 'Settings' > 'Forwarding and POP/IMAP' > 'Add a forwarding address'.
  7. Paste the custom Zapier address, save, and confirm Gmail's verification email.
  8. Return to 'Forwarding and POP/IMAP', choose the Zapier address under 'Forward a copy of incoming mail...', and save.

Dropbox file uploads

Adds a Workflowy item with a file link whenever a file is uploaded to a Dropbox folder.

Use this Zap

Setup this Zap

  1. Connect Dropbox, then choose the space and folder to watch.
  2. Test the trigger with a recent file from that folder.
  3. Set Workflowy Title to 'File Name'.
  4. Set Workflowy Note to 'Direct Media Link'.

Email text snippet

Sends text received at a custom Zapier email address into Workflowy.

Use this Zap

Setup this Zap

  1. Choose or create a custom Zapier email address for the trigger.
  2. Send a test email to that address so Zapier can read the sample message.
  3. Set Workflowy Title to 'Subject - Body Plain'.
  4. Set Workflowy Note to 'From'.

Google Calendar

Creates a Workflowy item when a new Google Calendar event is added.

Use this Zap

Setup this Zap

  1. Connect Google Calendar, then choose the calendar to watch.
  2. Test the trigger with a recent or sample event.
  3. Set Workflowy Title to 'Description'.
  4. Set Workflowy Note to 'Event Begins (Pretty)'.

Google Contacts

Creates a Workflowy item when a new Google contact is saved.

Use this Zap

Setup this Zap

  1. Connect Google Contacts and choose the new-contact trigger.
  2. Test the trigger with a recent contact.
  3. Set Workflowy Title to 'Name First - Name Last'.
  4. Set Workflowy Note to 'Emails Work'.

Google Drive upload

Adds a Workflowy item with a file link whenever a file is uploaded to a Google Drive folder.

Use this Zap

Setup this Zap

  1. Connect Google Drive, then choose the drive and folder to watch.
  2. Test the trigger with a recent file from that folder.
  3. Set Workflowy Title to 'Title - Created Date'.
  4. Set Workflowy Note to 'Embed Link'.

Google Form responses

Sends new Google Forms responses into Workflowy.

Use this Zap

Setup this Zap

  1. Connect Google Forms, then choose the form to watch.
  2. Test the trigger with a recent or sample response.
  3. Set Workflowy Title to the form questions you want to capture.
  4. Set Workflowy Note to 'Respondent Email'.

Reddit posts

Sends new Reddit posts from a subreddit, user, or search term into Workflowy.

Use this Zap

Setup this Zap

  1. Connect Reddit, then choose whether to watch a subreddit, user, or search term.
  2. Enter the subreddit, username, or search query Zapier should monitor.
  3. Set Workflowy Title to 'Title - Selftext'.
  4. Set Workflowy Note to 'Url'.

RSS feed

Sends new entries from an RSS feed into Workflowy.

Use this Zap

Setup this Zap

  1. Choose the RSS trigger event and paste the feed URL to monitor.
  2. Test the trigger with a recent feed item.
  3. Set Workflowy Title to 'Title'.
  4. Set Workflowy Note to 'Link Href'.

Slack mentions

Sends selected Slack messages or mentions into Workflowy.

Use this Zap

Setup this Zap

  1. Connect Slack and choose the event to monitor. We recommend 'New Mention posted to Channel'.
  2. Choose the channel or workspace options Zapier asks for.
  3. Set Workflowy Title to 'Text'.
  4. Set Workflowy Note to 'User Name - Permalink'.

Todoist tasks

Adds new Todoist tasks to Workflowy.

Use this Zap

Setup this Zap

  1. Connect Todoist, then choose the project to watch.
  2. Test the trigger with a recent task from that project.
  3. Set Workflowy Title to 'Content'.
  4. Set Workflowy Note to 'Due Date'.

ChatGPT voice memo transcription

Transcribes emailed voice memos with OpenAI and sends the text into Workflowy.

Use this Zap

Before you start

This Zap requires a paid Zapier plan because it has more than two steps. You'll also need an OpenAI API key for transcription.

Setup this Zap

  1. Choose or create a custom Zapier email address for the email trigger.
  2. Send a voice memo attachment to that address so Zapier can read a sample file.
  3. Add the OpenAI action 'Create Transcription' and set File to 'Attachment'.
  4. Set Workflowy Title to the transcription 'Content'.
  5. Set Workflowy Note to 'Raw Date'.

YouTube video search results

Sends new YouTube search results into Workflowy.

Use this Zap

Setup this Zap

  1. Connect YouTube, then enter the search query to monitor.
  2. Test the trigger with a recent matching video.
  3. Set Workflowy Title to 'YouTube.com URL'.
  4. Set Workflowy Note to 'Published Date'.
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